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Group Housing Blocks for Exhibitors

A booth must be purchased before companies can have access to group housing. Exhibitors may request sleeping rooms solely for employees or agents of the exhibiting company. Exhibitors are prohibited from providing sleeping rooms to customers or other individuals eligible for professional registration. All exhibitor and group housing must be requested through AF Symposium via the housing website. Neither AF Symposium nor the hotels in the AF Symposium block will accept reservations directly by phone or letter. Rooms reserved by any method other than the official AF Symposium housing agency (Conference Direct) will be considered a violation of AF Symposium Rules and Regulations. Cancellation of exhibit space forfeits a company’s ability to use the AF Symposium exhibitor housing and registration system. The company will be responsible for all applicable cancellation fees.

 

Cancellation Policy

Notification of cancellation of exhibit space must be submitted in writing on company letterhead and signed by an officer of the company. Upon receipt of written notice, changes will be recorded in the company Exhibits Department.

 Before September 3, 2018: 50% of the original exhibit space cost

After September 3, 2018: No Refund

Refunds are subject to a processing fee ($100.00)

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